Estate Planning 101

How Long Does Probate Take in Ohio?

In this article, we'll cover the topics that impact the length of probate in Ohio, including complexity and value of the estate, guardianship, trusts, not having a Will, and claims from creditors or family members.
September 13, 2023

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Estate planning is a complex process, and understanding the probate process is a critical part of it. One of the most frequently asked questions is, "How long does probate take?" In Ohio, as in other states, the length of the probate process varies widely, influenced by factors such as the complexity of the estate, whether a valid will exists, and the efficiency of the executor or personal representative. On average, probate in Ohio can take anywhere from several months to over a year. In this blog post, we will explore the factors that influence the probate timeline in Ohio and provide practical advice on navigating this process effectively.

The more complex and valuable the estate, the longer things are likely to take:

In Ohio, the complexity and value of an estate can significantly influence the duration of the probate process. The reasons for this include the need to identify, locate, value, and manage various types of assets, potential debts and tax obligations, and the potential for disputes among beneficiaries or heirs.

For instance, real estate can significantly impact the timeline. If the deceased owned property in multiple states, each property might need to be probated separately in its respective jurisdiction, adding to the complexity and length of the process. Furthermore, certain types of property, such as businesses, can also complicate matters, requiring additional steps to value, transfer, or sell, which can be time-consuming and may require specialized legal and financial expertise.

Ohio also recognizes non-probate assets, which are assets that bypass the probate process and pass directly to the named beneficiaries. These include life insurance policies, retirement accounts, and properties held in joint tenancy. While these assets can help expedite the process, identifying, locating, and managing them can still take time.

Furthermore, a more formal probate process may be required if the estate is significant in value. This includes a detailed inventory of the estate’s assets and a formal accounting, which can add complexity and time to the probate process.

If the deceased died “intestate” (that means they didn’t have a will), probate usually takes a lot longer:

When a person dies without a valid will in place, they are said to have died "intestate". In such cases, the estate is distributed according to Ohio's intestacy laws, which can add significant time to the probate process.

Without a will to provide clear instructions, the court must appoint an administrator, which can be a time-consuming process if there are multiple interested parties or disagreements. Additionally, the administrator's responsibilities are often more complex in an intestate estate, adding to the duration of probate.

Moreover, without a will to dictate the distribution of the estate, potential disputes among heirs can arise, potentially leading to legal disputes and court intervention, which can dramatically extend the probate process.

If trusts are involved, the process is usually slower:

While trusts are often used as a tool to bypass the probate process, they can, paradoxically, slow down the process when they are part of an estate undergoing probate. This is largely due to the complexities involved in managing and distributing the assets held in the trust.

A trust is a legal arrangement where one person (the settlor) transfers assets to a trust, which is managed by another person (the trustee) for the benefit of a third person (the beneficiary). When the settlor passes away, the assets in the trust do not need to go through probate because they technically belong to the trust, not the settlor. However, this doesn't mean they're free from complications.

One of the main reasons why trusts can slow down the probate process is because they often require careful administration. The trustee must manage and distribute the trust's assets in accordance with the settlor's wishes, as outlined in the trust agreement. This can be a time-consuming and complex task, particularly if the trust contains a variety of assets, or if the distribution instructions are intricate.

Furthermore, if the trust was not set up correctly or if there are questions about its validity, disputes can arise. These disputes can take a considerable amount of time to resolve, particularly if they end up in court. In extreme cases, the entire trust may even need to be probated, which can significantly extend the timeline.

Another factor that can complicate the probate process is the presence of multiple trusts. If the deceased had a number of different trusts, each one will need to be administered separately. This can be a lengthy and complex process, particularly if the trusts have different trustees, beneficiaries, or distribution instructions.

In Ohio, as in other states, trusts can also impact the probate process due to tax issues. Trusts are subject to different tax rules than estates, and navigating these rules can be complex and time-consuming. Depending on the size and nature of the trust, it may be necessary to hire a tax professional to ensure everything is handled correctly.

Matters of guardianship will also slow down the probate process:

When a deceased individual leaves behind minor children, the probate process often becomes more complicated and lengthier. This is primarily due to the need to establish guardianship for these minors, a process that requires court intervention and can significantly extend the timeline of probate.

In Ohio, if a parent passes away and the other parent is already deceased or deemed unfit, a guardian needs to be appointed for any minor children. If the deceased left a will, they likely named a guardian for their children. However, even if a guardian is named in the will, the court must approve the choice, ensuring it is in the best interest of the children.

If no guardian has been named in a will, or if the deceased died intestate, the court must select a suitable guardian. This can lead to potential disputes if multiple family members or friends wish to be appointed as the guardian. Such disputes can prolong the probate process as the court takes time to review each potential guardian's suitability.

Moreover, the appointed guardian may need to establish a guardianship estate if the minor inherits assets. The guardian must then manage these assets on behalf of the minor until they reach the age of majority. This process requires court oversight and involves additional court proceedings, paperwork, and potentially, legal fees, which can add to the overall length of the probate process.

Furthermore, it's worth noting that the court will likely require the guardian to post a bond. This is a type of insurance policy that protects the minor's inheritance in case the guardian mismanages or misappropriates the funds. Securing a bond can take time and may add another layer of complexity to the probate process.

Claims on the estate — either from creditors or other family members — can make things take a lot longer:

When an individual passes away, their estate often becomes the target of numerous claims. These are primarily from creditors who were owed money by the deceased, and potential heirs who may have a stake in the inheritance. Both types of claims can have a significant impact on the probate timeline, often extending it considerably.

In Ohio, there are legal protocols in place to deal with claims from creditors. The law mandates that the personal representative handling the probate process notifies all known creditors of the decedent's death, allowing them time to file a claim for any debts owed. This can add several months to the probate timeline as the executor must validate each claim before settling it.

Claims from potential heirs or beneficiaries can also slow down the probate process. Sometimes, these claims arise from disputes about the validity of the will or the distribution of assets. Resolving these disputes can take considerable time and may even result in court proceedings. If a dispute goes to trial, it can extend the probate process significantly.

The probate process — and how long each stage takes:

The probate process in Ohio follows a systematic approach and involves several stages. Understanding these stages and the approximate time each one might take can help provide a clearer picture of the probate timeline. Keep in mind, these are just estimates, and the actual timeline can vary greatly based on the factors discussed earlier.

  1. Opening the Estate: This step involves filing a petition with the probate court in the county where the decedent resided. The court then appoints a personal representative, also known as an executor or administrator, to manage the probate process. This usually takes place within a month of the individual's death.
  2. Notification of Heirs and Creditors: The personal representative is required to notify all potential heirs and known creditors of the decedent's death. This can take a few weeks to a few months, depending on the number of parties involved.
  3. Inventory and Appraisal: The personal representative must then inventory the decedent's assets and have them appraised to determine their value. This process can take several months, depending on the complexity and size of the estate.
  4. Payment of Debts and Taxes: The personal representative uses the estate's funds to pay off any outstanding debts and taxes. Creditors have a specific period to file claims against the estate. Resolving all claims can take several more months, depending on the number and complexity of the claims.
  5. Distribution of the Remaining Assets: After all debts and taxes have been paid, the personal representative can distribute the remaining assets to the heirs according to the decedent's will or Ohio's intestacy laws if there is no will. This process can take a few weeks to a few months, depending on the number of heirs and the types of assets involved.
  6. Closing the Estate: Finally, the personal representative must prepare a final accounting, showing all payments and distributions made from the estate. Once the court approves this accounting, the estate can be officially closed. This final step can take a few weeks to a few months.

What to do if your executor isn’t moving probate along properly:

If you believe the executor of the estate is not fulfilling their duties appropriately, there are steps you can take to ensure the estate is handled correctly. The executor, or personal representative, has a fiduciary duty to manage the estate in the best interest of the beneficiaries, which includes completing the probate process in a timely manner.

If you have concerns, you can raise them with the probate court. You may first want to discuss your concerns with the executor, as they may be able to address your issues directly. If this doesn't resolve the issue, you can file a formal complaint with the probate court. You'll need to provide evidence of the executor's shortcomings, such as instances of negligence, mismanagement of estate assets, or failure to communicate important information about the probate process.

The court will review your complaint and, if it finds merit, may take several actions. It could order the executor to provide a detailed report of their actions and the state of the estate. The court might supervise the executor more closely to ensure they fulfill their duties. In extreme cases, where the executor has acted in bad faith or has seriously mismanaged the estate, the court may remove them and appoint a new executor.

Remember, removing an executor is a serious action and typically a last resort. The court will generally only consider this if there's clear evidence of misconduct or inability to perform the required duties.