Estate Planning 101

How Long Does an Executor Have to Settle an Estate in New York

In this article, we'll look at how long an Executor has to settle an estate in New York. We'll look at the milestones and due dates, as well as factors that impact timelines and how to know when an estate is officially 'settled'.)
October 6, 2023

Are you an executor or trustee?

Snug can help you get organized by providing one place to store and analyze Wills, Trusts, and other essential documents. You can inventory finances, personal property, digital assets, insurance, and more.
Get started for free

Want to get organized?

Snug can help you organize all of life's details by providing one place to store and analyze Wills, Trusts, and other essential documents. You can inventory finances, personal property, digital assets, insurance, and more.
Get started for free

Want to offer estate planning?

Snug is a complete estate planning solution built for Financial Advisors who want to save time and offer their clients more. Whether you have an UHNW client who needs their documents analyzed or a mass affluent client getting their first Trust, we can help.
Get started for free

Need a Will or Trust?

Snug makes it easy to create a Will or Trust in under 20 minutes. Powers of Attorney and Health Care Directives are included for free with any Will or Trust, as is a year of free updates.
Get started for free

The responsibility of settling a deceased person's estate in New York falls upon an executor, also known as a personal representative. This process, often referred to as probate, involves key steps including validating the deceased's will, creating an inventory of their assets, paying off any debts and taxes, and finally, distributing the remaining assets to the beneficiaries as outlined in the will. Given the intricacy and importance of these tasks, many ask: how long does an executor have to settle an estate in New York? The timeline can vary significantly, typically ranging from several months to over a year, depending on factors such as the size and complexity of the estate, the clarity of the will, and whether the probate process is contested.

The Estate Settlement Timeline:

To provide a clearer understanding of the timeline to settle an estate in New York, let's look at each stage of the process and the general timeframe for each:

  1. Submitting the Will: In New York, the executor is required to submit the will to the surrogate's court as soon as reasonably possible after the death of the testator (the individual who made the will). While New York law does not provide a strict deadline for this step, it's generally advisable to submit the will within a month to avoid unnecessary delays in the probate process.
  2. Inventorying the Estate: After the will has been admitted for probate, the executor's next task is to compile a comprehensive inventory of the deceased's assets, including items like real estate, personal belongings, bank accounts, investments, and other valuable assets. Depending on the size and complexity of the estate, this process can take anywhere from a few weeks to several months.
  3. Communicating with Creditors: Once the inventory is complete, the executor must then notify all known creditors of the deceased's passing. In New York, creditors have a window of seven months from the date of the executor's appointment to make claims against the estate for any outstanding debts.
  4. Paying Debts and Taxes: The executor's next responsibility is to settle any valid claims from the estate's assets. This also includes handling any final income taxes or estate taxes due. This process can take several months or even over a year, depending on the number of claims and the state of the deceased's financial affairs.
  5. Distributing the Remaining Assets: The final step in the estate settlement process is distributing the remaining assets to the beneficiaries as per the instructions in the will. This can only be done once all outstanding debts and taxes have been settled. If there are no disputes among the beneficiaries, this step can be completed relatively quickly, often in a matter of weeks.

Bear in mind that these timelines are general estimates and can vary significantly based on individual circumstances. For instance, if a will is contested, the probate process can be extended by several months or even years. Likewise, if the estate is particularly large or complex, it may take longer to complete the inventory and distribution processes. While an executor is expected to settle the estate as quickly and efficiently as possible, the reality is that the process often requires patience and diligence.

How Do You Know When an Estate is Settled:

An estate is considered settled when the executor has completed the following tasks: the will has been submitted to the surrogate's court, the estate has been fully inventoried, all creditors have been notified and paid, any taxes due have been settled, and the remaining assets have been distributed as outlined in the will. Beneficiaries should receive a final accounting from the executor, which is a document detailing all of the financial transactions made on behalf of the estate.

In New York, once this final accounting is reviewed and approved by the court, the executor can file a "petition for discharge", which officially releases them from their duties. Upon approval of this petition, the estate is legally considered settled. This final confirmation provides beneficiaries with the assurance that the estate settlement process has been completed.

What to Do If You Think The Executor Is Taking Too Long:

While settling an estate can be a lengthy process, there may be instances when an executor is not fulfilling their duties in a timely or efficient manner. If you, as a beneficiary, have concerns about this, there are steps you can take. Start by having a conversation with the executor. They may be able to provide a reasonable explanation for any delays. If communication doesn't resolve the issue, you are within your rights to request an accounting of the estate - a report detailing the financial actions taken by the executor on behalf of the estate.

If you're still unsatisfied after these steps, New York law allows beneficiaries to petition the surrogate's court for the removal and replacement of an executor who is not adequately performing their duties. This should be considered a last resort, as it can further complicate and delay the estate settlement process. It is always recommended to consult with an estate planning attorney before taking such action.